The Convocation office in Paris currently consists of three full-time employees: the Bishop, the Archdeacon and the Administrator. They work in close quarters on one end of the third floor of the Cathedral parish house. The other end is occupied by four employees of the Cathedral. It is in many ways a high-energy office situation, where lots of creativity is present. Due to heavy travel schedules, the Bishop and Archdeacon are often absent, and the Administrator staffs the Convocation office by herself.
Many responsibilities in the Convocation rely on volunteers who have for many years selflessly carried out responsibilities that in typical Episcopal dioceses are carried out by paid staff.
Because the Convocation is spread over six countries in Europe, for most people, meetings and activities are a several-hour train or plane ride away. Since meetings generally last at least two days, a sense of community is built with people who serve on the same committee. Likewise, the annual Convention happens over four days and is a wonderful community-building event. Travel is therefore a large part of staff and commission budgets.
The Bishop and the Archdeacon work closely with the Council of Advice and with the commissions.
The finances of the Convocation are sound. Supporting its 2017 spending of about €358,000 ($430,000) were assessments from the churches and mission congregations totaling €250,000 (at a 9 percent rate), and returns from several dedicated investment funds totaling about €200,000.
The Convocation has run a budget surplus in the last four years and has reserved in advance for the cost of the Bishop search and its deputation to General Convention. In 2017, it paid €27,300 as its regular contribution to the DFMS and gave grants totaling about €26,700 to its churches and mission congregations for special projects. On the balance sheet, it has €789,000 in net assets; there is no debt.
This financial stability is dependent on the ongoing generous support of the DFMS in providing the salary and benefits of the Bishop in Charge. The Convocation leadership (Council and Bishop) is beginning to work with the Board of Foreign Parishes to develop a plan for eventual financial independence.
The Cathedral of the Holy Trinity (known as the American Cathedral in Paris) was the Church of the Holy Trinity until 1923, when it was declared a Pro-Cathedral. As a result, it has much of the autonomy of a parish, the bishop is limited to a certain number of visits, and the Dean is also the Rector. Convocation offices are housed in the Cathedral, and a donation to the Cathedral is made for these. The Dean and Bishop work closely together, and the Cathedral is involved in both Convocation and ecumenical activities.